A submission will only be approved when a suitable invoice, with correct bank information, is attached to the request.
Ideally, you request from the publisher that they address the invoice to OpenAIRE, using the following billing information:
"Athena" Research Centre
Artemidos 6 & Epidavrou
GR-151 25, Athens - GREECE
Phone: +30 210 6875 300 Fax +30 210 6875 485
VAT NUMBER: EL999723442
If the publisher has already issued an invoice but this has not been paid yet, a simple request to update the invoice with ARC billing information is usually sufficient. Simply attach this updated version to the record. (see example below)
If your institution has already paid the invoice and you require a reimbursement, OpenAIRE needs a combined pdf document with the original invoice and a 'request for reimbursement' from your institution to Athena Research Centre (same information as above). Make sure that the bank information entered in the submission form is your institution's and not the publisher (as they have already been paid)!
Invoices and requests for reimbursement should always mention our VAT number, but can under no circumstance contain VAT.
Regardless of whether the invoice has already been paid, a funding request should always be submitted through the central system for any payment to be made from the FP7 Post-Grant OA Pilot.