In 2017 Spring the University of Debrecen University and National Library, as OpenAIRE NOAD for Hungary, conducted a survey on Hungarian repositories with the aim to get a clear picture of the present state of the Hungarian institutional repositories.
It was a nationwide survey sent to the members of the HUNOR (HUNgarian Open Repositories) list in the form of an online questionnaire and it contained 28 questions, overall 85 items. All but one repositories sent back their answers.
The main areas of the questions covered the following topics:
features of the repositories, storing authority data, information on deposit, stored document types, access to the repositories, future plans for development and interaction with OpenAIRE.
Although we received 23 answers they actually cover 40 repositories as several respondents answered collectively about more of their collections.
From the results it can be seen that the Hungarian repositories cover the following disciplines: Agricultural Sciences, Arts and Humanities, Theology, Technical Sciences, Arts, Medicine, Social Science, Natural Sciences.
As for the open access rate of the content of the repositories we could observe that there were 5 repositories with over 90% open access rate. In three of the repositories there is hardly any open access material. In two repositories the content is only accessible to university users. Open access content with embargo period can be found in less than 10% of the collections.
Regarding the type of material stored in the institutional repositories we could conclude that journal articles, books, book chapters, dissertations and theses are stored in the majority of the repositories. However, we could discover that proceedings, images, videos and music make up a much lower percentage of the content of the repositories. None of the repositories store databases. Among other stored content the respondents listed official university documentation, TDK (Scientific Students’ Association) papers, e-learning materials, electronic notes, textbooks and multimedia teaching material, conference presentations, documents on the history of the institution, museum and archival documents.
Over 75% of the repositories are in contact with the national coordinating body. 40% of the deposited material is used by the institutions to assess and evaluate researchers (for accountability purposes). Half of the repository managers reported that they launched campaigns to market the repository among researchers and provided repository tutorials.
All but one respondents were familiar with OpenAIRE.
Out of the 23 repositories 15 are OpenAIRE compliant, 10 are also harvested by OpenAIRE, 6 are not compliant and 2 respondents did not know the the answer.
The managers of the repositories were also asked whether open access mandates of state funded research should be regulated at a national level. The majority of the respondents (12) felt that it should be in the form of a Government Decree, 5 of them believed that it should be stated in the Higher Education Act, 2 considered a ministerial decree necessary and 3 thought that there is no need for any regulation at a national level.
For the optimal performance of the repositories the managers highlighted the following criteria: the institutional policy of mandatory deposit, easy and user-friendly deposit process, raising the visibility and citation of the publications of the researchers.
However, several factors boycott the operation of repositories such as the lack of institutional policy on mandatory deposit or the researchers’ inadequate knowledge of copyright issues.