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Institutional Policy

OA policies are at an early stage in Latvia; In 2017 two universities, the University of Latvia and Riga Technical University adopted institutional policies. In both policies, it is recommended (not mandatory) that researchers provide OA to their publications and other research outputs.

Latvia has two institutional policies:

There is adopted Policy of the E-resource Repository of the University of Latvia.

Institutional Policy

A couple of Dutch universities – Erasmus University Rotterdam (since 2010), Eindhoven University of Technology (2015), TU Delft (2016)  and University of Groningen (2017) – have adopted an official open access policy for their institution. Almost all universities stipulate that PhD dissertations must be made publicly available in their repositories.

The universities of Twente, Utrecht and Delft encourage open access publishing through a special fund. VU University Amsterdam and Utrecht University and TU Delft support researchers wishing to set up open access journals.
 
Dutch universities make great efforts to inform their academic staff about open access via web pages, special newsletters and the like. Symposiums and a range of other activities are held across the country each year during international Open Access Week.­­­­­­­­­­­­­­­

See for more information the national website on open access: openaccess.nl.

Institutional Policy

The University of Malta (UM) adopted an Open Access Policy which was approved by Senate on 20th September, 2017. The aim of this policy is to support UM researchers in providing Open Access to their peer-reviewed research publications through deposit in the UM’s Institutional Repository, OAR@UM.

The full version of the University of Malta Open Access Policy can be viewed here.

Malta has 1 major Institution which is listed here:

University of Malta (UM)

You can find more information about UM in OpenDOAR and ROARMAP.

Institutional Policy

All Norwegian universities, and most research performing university colleges, have Open Access policies in place. As well as being aligned with the national policy, they are in general focused on self-archiving and depositing publications in institutional repositories. For more, please click here.

Institutional Policy

In line with the EU recommendations to State members on access to and preservation of scientific information, with the new Italian Law on OA (L. 112 /2013) and with the OA-CRUI guidelines on OA policy, at the end of March 2020 41 universities out of 99 adopted OA mandates (they were 27 as of September 2018). 

The Universities of Milano la Statale, Padova and Bologna have adopted in 2018 an institutional policy on Open Access to research data and data management.

The main national funded research institutions (CNR, ISS, INGV, ENEA, INFN) together with CRUI support OA in principle and committed themselves to take action in the near future by signing the Position Statement on the Open Access to Research Results in March 2013. In particular, INFN (Istituto Nazionale di Fisica Nucleare/National Institute for Nuclear Physics) participates in the SCOAP3 initiative, has an OA policy which is supported by an Italian version of Zenodo.org, Open Access Repository, and has signed Plan-S.

ISS, Istituto Superiore di Sanità (the main research institution on health science funded by the Public Health Ministry), the INGV (National Institute of Geophysics and Volcanology), and ENEA (Italian National Agency for New Technologies, Energy and Sustainable Economic Development) have created institutional open access repositories. ISS, INGV and INFN have also adopted an OA policy.

 

Institutional Policy

Some institutions have open access mandates requiring authors to self-archive their papers in their institutional repository: 23 French institutions are listed in ROARmap.
The CNRS, the main research institution in France has adopted a strong open science policy in November 2019.
 

Institutional Policy

Izmir Institute of Technology (IZTECH) Open Science Policy which is based on OpenAIRE model policy on Open Science for Research Performing Organisations (RPOs), was approved by IZTECH Senate on 26 March 2019. This policy, which is the first Open Science Policy in Turkey, includes details on both publications and research data. This policy was also sent to other Turkish universities as a model policy by CoHE.
 
Some institutions have voted open access mandates requiring that authors self-archive their papers in their own institutional repository: 113 Turkish institutions are listed in ROARmap.

Institutional Policy

Updated in August 2022.

Slovenian research performing organizations have not yet adopted the open science policies.

The University of Ljubljana included a provision on designing and implementing the education and research according to the principles of open science in the Statutes of the University (Article 6 in Chapter II. on the autonomy of the university; came into force in February 2017). Strategy of the University of Ljubljana 2022-2027 requires that researchers deposit publications into the Repository of the University of Ljubljana and make them publicly available via this Repository.

The University of Maribor has signed the Berlin Declaration on Open Access to Knowledge in the Sciences and Humanities in March 2014 and DORA - the San Francisco Declaration on Research Assessment - in June 2019.

Institutional Policy

In October, 2019 the Coalition for Open Education prepared a report on institutional open access policies in Poland (released on the Coalition website under CC BY licence). The report was prepared by Iwona Sójkowska (EBIB Association) and Natalia Gruenpeter (ICM, also NOAD in Poland). Presented below is a condensed version of the report, as well as updates from October 2019 to March 2020.

Recommendations of the Ministry of Science and Higher Education

In Poland, developing and adopting open access policy is recommended by the Ministry of Science and Higher Education: "The first step towards defining the principles of open access should be the adoption of open access policy by each scientific unit and university." → https://www.gov.pl/web/nauka/otwarty-dostep-do-publikacji-naukowych

 Recommendations in "Directions of the development of open access to research publications and research results in Poland” (2015) include providing open access to research results (with a preference for libre open access): “To achieve this it is necessary to develop and adopt institutional open access policies at the level of scientific units or universities. These policies may in particular require that authors of scientific publications from publicly funded research deposit them in a specific repository (make the full text or reference-link to the text published in gold open access available in the repository)” (p. 12). →  https://www.gov.pl/web/nauka/dokumenty-na-temat-otwartego-dostepu

Open access policies

Higher education institutions:

  • Warsaw School of Economics, 22.11.2017 | PL
  • University of Gdańsk, 14.12.2017 | PL
  • Medical University of Lodz, 22.02.2018 | PL
  • Cracow University of Technology, 22.03.2019 | PL
  • Poznań University of Life Sciences, 9.10.2019 | PL
  • Jan Dlugosz University in Czestochowa, 10.10.2019 | PL
  • The University of Rzeszów, 28.11.2019 | PL
  • Jagiellonian University, 20.12.2019 | PL
  • University of Life Sciences in Lublin, 23.12.2019 | PL
  • University of Silesia in Katowice, 8.02.2020 | PL
  • The Jan Kochanowski University in Kielce, 24.02.2020 | PL
  • University of Wrocław, 2.04.2020 | PL
  • Lublin University of Technology, 6.11.2020 | PL
  • Adam Mickiewicz University in Poznań,  8.01.2021 | PL

Seven medical universities and one scientific institute adopted a joint open access policy of the Polish Medical Platform (Polska Platforma Medyczna, a project financed under the Digital Poland Operational Programme; Action 2.3 Sub-activity 2.3.1, type II: digital availability of science resources):

Joint Open Access Policy | PL

  • Medical University of Bialystok
  • Wroclaw Medical University
  • Medical University of Gdańsk
  • Medical University of Silesia
  • Medical University of Lublin
  • Pomeranian Medical University in Szczecin 
  • Medical University of Warsaw
  • Nofer Institute of Occupational Medicine

Nofer Institute of Occupational Medicine first adopted its own institutional open access policy (28.12.2016), and later adopted joint policy of the Polish Medical Platform (26.09 2018).

Research institutes:

  • Institute of Slavic Studies, Polish Academy of Sciences | 2.10.2017 | PL ENG 
  • Institute of Law Studies, Polish Academy of Sciences | PL 
  • Institute of Nuclear Physics, Polish Academy of Sciences | PL ENG
  • Central Mining Institute in Katowice, 16.07.2018 | PL
  • Institute for Chemical Processing of Coal in Zabrze, 12.09.2018 | PL ENG
  • International Institute of Molecular and Cell Biology in Warsaw, 14.11.2019 | PL ENG
  • Institute of Literary Research of the Polish Academy of Sciences, 1.02.2021| PL

Interdisciplinary Centre for Mathematical and Computational Modelling (ICM), University of Warsaw introduced open access policy before 2015 (7.10.2014) | PL ENG

Institutions developing open access policies

The following institutions are planning to adopt open access policies (information on websites or received via email):

  • University of Warsaw | info 
  • West Pomeranian University of Technology, Szczecin | info 
  • Warsaw University of Life Sciences
  • Military University of Technology, MUT
  • University of Opole
  • Gdańsk University of Technology
  • Wrocław University of Science and Technology
  • The Cardinal Wyszyński University in Warsaw
  • University of Lodz
  • Institute of Literary Research of the Polish Academy of Sciences
  • Maj Institute of Pharmacology of the Polish Academy of Sciences
  • Kielanowski Institute of Animal Physiology and Nutrition, Polish Academy of Sciences

Institutional Policy

Estonia has not implemented an Institutional policy yet. 

Estonian Research Council and other research funding organisations establish the principles of institutional open science. Universities and other research and development institutions draw up institutional principles and the action plan for open science. Research libraries advise and train Estonian research community in open access and data management issues and, in cooperation with research funders, develop the basic forms for data management plans.

Institutional Policy

The University of Luxembourg's Deposit Mandate

On the 10th of May 2012, the University of Luxembourg launched their Open Access initiative by signing a collaboration agreement with the University of Liège. This launch announced the establishment of both a digital repository, ORBilu, as well as a campaign designed to inform researchers about Open Access and their rights as authors. [ROARmap record]

The University of Luxembourg requires all University members to:

  1. Deposit full-text electronic copies of all their peer-reviewed journal articles as well as papers from published conference proceedings in the University's digital repository immediately upon acceptance for publication (maximum delay: 1 month). This requirement applies to any articles and/or papers published since 1 January 2009;
  2. Deposit the bibliographic references of all their scientific production published since 1 January 2009 in the University's digital repository. 
This obligation applies only to those publications made while employed at the University of Luxembourg.

Institutional Policy

Institutions with an Open Access Policy:

Institutional Policy

Besides the SNSF, several Swiss academic research institutions have installed Open Access mandates concerning scholarly publications by their researchers. Additionally, the national action plan envisaged the creation of recommendations for the remaining Swiss higher education institutions. The Swiss Library Network for Education and Research (SLiNER) has drawn up a set of guidelines. The document is intended to help develop Open Access policies. It also provides an opportunity to check and discuss policies that have already been introduced. The adherence of the individual policies to joint principles based on international standards will ensure that Open Access is implemented consistently across all institutions, funding organisations and publishing houses. Institutional policies can be viewed in the Registry of Open Access Repositories Mandatory Archiving Policies (ROARMAP).

Institutional Policy

Open Access is more of an individual effort, than the result of institutional support or policy. In general for almost all digital repositories: metadata reuse permitted for not-for-profit purposes and rights vary for the reuse of full data items.