Guides for Funders

How to join OpenAIRE

Small steps towards big results

  • Join OpenAIRE

    To join OpenAIRE a limited metadata set is required from funders in simple file formats (e.g.: .csv, .xlsx, .tsv, etc.) formalised via an Agreement for Data Exchange. No personal or private details are required.

    OpenAIRE has a number of funders already integrated. Please, take a look at the existing funders in our services (i.e. Explore and Monitor).

    The mandatory and optional data fields are:

    • Project identifier
    • Project title or acronym
    • Funder name (e.g. Wellcome Trust, EC)
    • Start date
    • End date
    • Funding stream(s) – funding categories for more detailed statistics
    • Organization(s) involved
    • Recommended acknowledgement statements
    • Start year/date Open Access mandates for datasets and publications
    • Project’s description
    • Budget of the projects*
    • Budget per participant*

    * Budget information support the realisation of monitoring services for the institutions.

    For example, if projects also have titles or acronyms (e.g. this is valid for EC funding but does not apply to all funders), then this additional information can be used by the mining algorithm to calculate a more precise confidence to any matches to project numbers that are found; false matches can also be more easily identified and rejected when additional information is present.

  • Integration steps

    If you are a funder you can contact your National Open Access Desk - NOAD, and provide in simple file formats (e.g.: .csv, .xlsx, .tsv, etc.) the metadata sets as described in the section “Join OpenAIRE”.

    The list of your projects can be accompanying with a signed “Agreement for Data Exchange” which you can download it from here.

    Once obtained a funder’s projects there is a 2 weeks period in average for analysing data.
    Funder’s and NOADs provide feedback before and after displaying data on Beta, Production and Monitor.

    monitor integration steps

  • Understand the Benefits

    The content aggregation process from many different sources, from Europe and beyond, enables to cover all the European and International area. Thus, it allows scientific output cross-linked with different funders to produce advanced statistics (e.g. co-funded research results, research trends, etc.).

    Ultimately our concern is to:
    • Assist in the monitoring of open research results;
    • Reveal research clusters and trends for better return on investment for all European citizens;
    • More analytics and trends based on open protocols and agreements with repositories;
    • Retrieve repository content (text in pdf or xml) and apply text mining algorithms to perform advanced research analytics.

    Making a difference

    Furthermore, using topic modeling mechanisms we discover hidden thematic structure in the OA scientific literature. We then extend this analysis to identify useful patterns, similarities, correlations trends and communities in order to get insight on national or funder specific programmes and schemes.

    As a funder you can support the scholarly communication environment via these concrete steps:

    • Support repositories to include funding information in their bibliographic metadata. This helps join up systems!
    • Expose basic and public information (i.e. Funder name / Project ID) to repositories.

    If this happens, everything can be streamlined. Results can be automatically monitored and reported back to funders.

Still have questions?

Contact us via our Helpdesk.
We try to respond within 48 hours.
flag black white lowOpenAIRE-Advance receives
funding from the European 
Union's Horizon 2020 Research and
Innovation programme under Grant
Agreement No. 777541.


  Unless otherwise indicated, all materials created by OpenAIRE are licenced under CC ATTRIBUTION 4.0 INTERNATIONAL LICENSE.
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