Athens, November 12th 2019
OpenAIRE-Advance informs you that the Open Call is launched again in a new form and topics! You are more than welcome to apply
until 12th of December 17h00 CET.
You can submit your Proposals at the openaire[at]corallia.org
How to apply: You can find the Open Call detailed document and respective documents here (Annexes): https://www.openaire.eu/open-innovation-in-openaire
Please, read carefully the topics that this new call is challenging you to work on and select the one that matches with your expertise, skills, experience and profile.
the OpenAIRE-Advance team.
The OpenAIRE open call is challenging you to work on one of the three topics that are closely related with the OpenAIRE application boundaries (see image below).
The background: OpenAIRE is a platform funded and supported by European Commission with the mission to shift scholarly communication towards openness and transparency and facilitate innovative ways to communicate and monitor research. The long term vision of OpenAIRE is to transform society through validated scientific knowledge allowing citizens, educators, funders, civil servants and industry to find ways to make science useful and comprehensive.
Open Innovation: OpenAIRE launches within the framework of the European Commission’s Horizon 2020 programme, its Open Innovation programme to discover, support and fund innovative ideas and implementations of software in the Open Science domain. This is achieved by the mingle of external and internal ideas that will lead to the co-creation of fresh business ideas and the formation of an innovation ecosystem with would-be-entrepreneurs, startups and SMEs, closely related to OpenAIRE. The Open Innovation programme will select innovative projects in the field of Open Science to develop products and services linked to scholarly works, repositories, data management, OpenAIRE infrastructure and OpenAIRE services. Furthermore, ideas that make use of current assets available within OpenAIRE and create new services for the Open Science ecosystem (and EOSC) are welcome!
Building on the outcomes of the COAR Next Generation Repositories Working Group, we call you to develop functionalities and demonstrate use cases that support the implementation of next generation networked services (repositories) and how these are embedded in OpenAIRE.
We are looking for software, services (new or already working) that will enhance content in the OpenAIRE Research Graph, promote the construction of new open content collections or promote and advance open scholarship, and may potentially be integrated into OpenAIRE infrastructure.
An overview of the main dates and actions of the open call are drawn in the following image.
Step 1: Visit the https://www.openaire.eu/open-innovation-in-openaire and read all the information available.
Step 2: Prepare your submission documents
You can join by submitting a CV, and a proposal (given template) of maximum 10 pages. The proposal formation must respect the template (TImes New Roman font, 11 font size text, pdf) and the following structure:
1. Tender title
2. Contact person and affiliation email, telephone, address
3. Description of tender proposal
3.1. Concept, objectives and tender priority topics addressed
3.2. Description of proposed work, rationale, services, usage scenario
3.4. Workplan: Gannt, actions, taks, milestones, timeline, deliverables, expected results
3.5. Training: approach, methods, tools
3.6 Business plan: commercial exploitation, Business model canvas (https://www.strategyzer.com/canvas/business-model-canvas)
4. People and experience: details of staff, capabilities, institutional and individual experience
5. Risk assessment, which risks are foreseen and how they will be managed, and swot analysis (https://en.wikipedia.org/wiki/SWOT_analysis)
6. Cost information: breakdown of costs filled in per Phase in the Annex5b - OpenAIRE Open Call - Financial offer and cost breakdown
7. A Curriculum Vitae of main team members has to be uploaded separately (as a pdf) - not included in the 10 pages.
An evaluation committee will judge the proposals based on the selection criteria.
Service providers, Young innovators and SMEs located in European member states or Associated countries.
Beneficiary teams may be as large as necessary to accommodate open call challenges needs.
Applicants are advised to form interdisciplinary teams.
Date / Activity
[05.11.2019] Open Market Consultation
[12.11.2019] Open Call publication
[12.12.2019] Deadline for submission of tenders for the framework agreement and phase 1
[16.12.2019] Opening of phase 1 tenders
[10.01.2020] Tenderers notified of decision on awarding contracts
[31.01.2020] Signing of framework agreements and phase 1 specific contracts
Implementation of phase 1
[03.02.2020] Start of phase 1
[20.03.2020] Submission of phase 1 final milestone(s)/final report/deliverable(s)
[30.03.2020] Phase 1 contractors notified as to whether they have completed this phase satisfactorily and successfully - End of phase 1
Second tender procedure (call-off for phase 2)
[01.04.2020] Launch call-off for phase 2 (only offers from contractors that successfully completed phase 1 are eligible)
[20.04.2020] Deadline for submitting phase 2 tenders
[21.04.2020] Opening of phase 2 tenders
[27.04.2020] Tenderers notified of decision on awarding phase 2 contracts
[01.05.2020] Signing of phase 2 specific contracts
Implementation phase 2
[04.05.2020] Start of phase 2
[25.06.2020] Submission of phase 2 final milestone(s)/final report/deliverable(s)
[30.06.2020] Phase 2 contractors notified as to whether they have completed this phase satisfactorily and successfully - End of phase 2
Third tender procedure (call-off for phase 3)
[01.07.2020] Launch call-off for phase 3 (only offers from contractors that successfully completed phase 2 are eligible)
[20.07.2020] Deadline for submitting phase 3 tenders
[21.07.2020] Opening of phase 3 tenders
[31.07.2020] Tenderers notified of decision to award phase 3 contracts
[03.08.2020] Signing of phase 3 specific contracts
Implementation phase 3
[04.08.2020] Start of phase 3
[21.09.2020] Testing of services/products developed during phase 3 on the test/beta OpenAIRE platform instance
[30.09.2020] Feedback from phase 3 supervisor/monitoring team on field-testing of the products/services
[26.10.2020] Final demonstration of products/services developed during phase 3
[30.10.2020] Submission of phase 3 final milestone(s)/final report/ deliverable(s)
[16.11.2020] Phase 3 contractors notified as to whether they have completed this phase satisfactorily and successfully – End of phase 3
[25.11.2020] Publication of results and conclusions on the OPENAIRE project website
Important: The services must build upon the OpenAIRE APIs (api.openaire.eu). Since OpenAIRE open innovation call is requesting teams to work on ideas and services/products that will integrate in OpenAIRE, any interoperability standards and technical requirements should be fulfilled.
The criteria to successfuly participate in the Open Innovation call, are to submit the submission template (provided by OpenAIRE) and describe all the neccessary elements required in a clear and direct manner so that evaluators can comprehend the value of your idea, its technical feasibility and the overall impact it will have within the Open Science ecosystem and OpenAIRE. Do not forget though that team is also important so try to showcase how and why your team should be accepted. What makes your team and your idea so special? Try to implement solutions for currrent and future useage that will affect various user groups.
There are three types of criteria that the OpenAIRE open call evaluators will judge upon each tender:
- Selection criteria that tenderers must comply with
- On/Off and Weighted award criteria that tenders would be evaluated upon for each phase
For a detailed view please download the OpenAIRE-Advance_Open Call document.
Phase 1 - Solution Design
During this phase, tenderers select one of the three topics of the call to work on. They fill in the OpenAIRE Open Call template document (Annex5a) and accompanied by the OpenAIRE Open Call Financial offer and Costs breakdown template (5b). To successfully submit, a detailed presentation of the team (CVs) is also added.
Successful tenders are funded and deliver the neccessary milestones and deliverables (presented in the OpenAIRE Open Call document).
M1.1. - Submission of Project Plan
D1 - Project abstracts
M1.2 - Design and architecture of the solution/services
D1.1 - Technical description
D1.2 - Technical plan report
Phase 2 - Prototyping
M2.1. - Conference call of phase 2 contractors with the procurer
D2 - Project abstracts (summary of the actions to be completed during Phase 2)
M2.2 - A demonstration to the Procurer of the prototypes developed during phase 2
D2.1 - Documentation
Detailed presentation and documentation of code, API(s), licenses used, to build the prototype service(s)
D2.2 - Phase 2 report
Phase 3 - Original development and testing of a limited set of 'first' products or services
M3.1. - Conference call of phase 3 contractors with the procurer
D2 - Project abstracts (summary of the actions to be completed during Phase 3)
M3.2 - A demonstration to the Procurer of a beta version of the solution developed during phase 3
D3.1- Integration report
M3.3- A demonstration to the Procurer of the final version of the solution developed during phase 3
D3.2 - Demonstration to the Procurer of the final products or services developed during the 3 phases.
D3.3- User Manual & Training
D3.4- End of Phase 3 Report
D3.5- Summary of overall lessons learnt and results achieved from the Open Call
Rules and Conditions for OpenAIRE Open Call
All submissions should respect and fulfill the proposal submission process and requirements and noted in Annexes.
OpenAIRE reserves the right to change the terms and conditions of the open call at any time. Applicants will be noted. Decisions made by the Procurer regarding the interpretation of these terms and conditions and the awarding decisions are binding and final. The evaluation committee acts in good faith in granting the awards, and reserves the right not to grant awards.
Participation in the tendering procedure is open on equal terms to all types of operators EU member states and associated countries .
Tenders may be submitted by a single entity or in collaboration with others. The latter can involve either submitting a joint tender or subcontracting (only up to 30% of total R&D can be subcontracted, more information below), or a combination of the 2 approaches. Teams should assign a person as a lead tenderer (contact point) and will be considered as the administrative contact responsible for communication. A signed agreement by all members of the team is required for the assignment of the lead tender.
Proposals must be submitted in English.
Applicant's cannot be associated to OpenAIRE partners, i.e. work for a partner of have other contractual relationship with them.
Applicants must apply by filling in all documents (Annexes) available online on the OpenAIRE portal.
A consultation team from OpenAIRE will be available to answer any inquiries on different kind of matters.
OpenAIRE will respond only to the lead tender, via OpenAIRE moodle, email, Skype/GoToMeeting.
Applicants are the only responsible for the content and nature of their submission to the OpenAIRE open call. No rights can be derived from suggestions and instructions provided by OpenAIRE.
Applicants are the only responsible for ensuring that no legal obligations, no rules of public order of decency and no rights of third parties are violated, according to the laws of the countries involved. They must also ensure that their submission results in no unlawful act and/or in no damage to others.
Teams will indemnify OpenAIRE from any and all costs and damages that could result from infringing their legal obligations.
OpenAIRE shall not be liable in the event of loss of submitted proposals namely due to network interruptions. In case of any failures of the OpenARE system or website, applicants will have to contact the OpenAIRE team.
OpenAIRE shall not consider late submission proposals as valid.
Once the tender is submitted, the applicant will receive the notification about the proposal registration.
The evaluation process is carried out following the evaluation criteria described in the relevant documents.
The information which has been specifically designated as "confidential" by applicants shall remain confidential.
The ownership of the IP rights arising from the tender shall belong to the applicant(s). The results of the projects selected and funded by OpenAIRE are owned by the party that generates them, unless otherwise agreed. The party has the obligation to grant a non-exlusive license to OpenAIRE over the use, distribution, communication and further developement of the service. Moreover, all source code and accompanied documentation on a public free repository (i.e. GitHub, Gitlab, OpenAIRE, etc) under a free open source software licence.
OpenAIRE reserves the right to use the projects selected and funded for publicity and promotion of the project via different media channels. The winning teams should cooperate with OpenAIRE on publicity and communication and act as ambassadors for the infrastructure services.
Personal data of the applicants shall be collected and processed only for the purpose of participation in the Open call by the OpenAIRE team which takes all appropriate measures for the safety of applicants data and respond to all the requests regarding data subjects rights.
Applicants acknowledge that providing their personal data in the Annexes is mandatory in order to participate in the open call.
Applicants allow OpenAIRE to disclose their name, as provided in the corresponding application form, in any form or by any means, for promotional purposes.
Personal data shall be kept, under the scope of this program, until its completion after which they will be erased.
Should there be any queries concerning the processing of personal data, these shall be addressed to OpenAIRE team.
In order to apply for the open innovation call of OpenAIRE, you need to follow the steps described in the "How to join" informative session.
Study carefully the timeline, rules and topics.
When ready, fill in the following templates available in Annexes (Annex5a and 5b) and submit!