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The FP7 Post-Grant Open Access Pilot policy guidelines state that eligible FP7 projects are those "finished no longer than two years ago at funding request submission time". As explained in a footnote to such guidelines, during the first months of the initiative this criteria has been applied in a flexible way in order to widen the eligibility time-window, making eligible any FP7 project whose end-date was after Jan 1st, 2013. The project eligibility time-window will however be updated as of Jan 1st, 2016: from the new year, only projects finished after Jan 1st, 2014 will be eligible, and all FP7 projects finished in 2013 will cease to be eligible for funding.
Once the first year of the initiative has been completed, i.e. as of June 1st, 2016, an updated and more strict project eligibility time-window will be applied. Finished FP7 projects will remain eligible for up to two months after the nominal 2-year window after its end-date. Once these two months are over, the project will be shown as non-eligible in the system and it will no longer be possible to submit any funding request.
Yes. The maximum amount of funding a project will get for a publication will be €6,000 for monographs and €2,000 for research articles and similar document types.
These funding caps set by the post-grant OA Pilot have been agreed with the European Commission and are in line with policies issued by other European funders.
The OpenAIRE central service for funding requests at http://goldoa-pilot.openaire.eu collects requests for funding from eligible FP7 projects. Researchers can request funds either directly or via their institution. Institutions will be provided extensive information about the Pilot to support FP7 project researchers on the eligibility of their funding requests.
Researchers are free to publish where they want, but in order to be eligible for funding from this post-grant OA Pilot, the journal will need to be a fully Open Access one. Publications submitted to hybrid journals are not supported by the Pilot (hybrid journals are those which do not offer all their content Open Access, but only the articles where a specific fee has been paid for the purpose, while keeping the rest of them under a subscription model).
Yes there is, please find it below. Book publishers need to meet a specific set of technical requirements we check with them the first time a funding request arrives for publishing a monograph, edited volume or conference proceedings with them. Publishers in the list below have already been checked for compliance with the technical requirements, so a funding request for publishing a book with them would be directly accepted if the standard eligibility criteria are met. There are of course many other eligible book publishers, but before agreeing to fund a specific book we would first need to check whether they meet these specific requirements.
The list will be kept updated as new Open Access books get funded.
When an institution has already paid for a APC invoice despite the recommendation not to do so, a reimbursement to the institution will be arranged whenever the date of acceptance for the publication is after May 1st, 2015 (which is the official launch date for this FP7 Post-Grant Open Access Pilot: as indicated in the policy guidelines, previously published outputs will not be eligible for funding). In order for such reimbursement to be possible, a 2-page reimbursement invoice must be issued to Athena Research Centre, the first page being an invoice from the institution to ARC and the second one the original invoice issued by the publisher (see example here).
Regardless of whether the invoice has already been paid, a funding request should always be submitted through the central system for any payment to be made from the FP7 Post-Grant OA Pilot.
Yes – although it’s not the ideal way to proceed. If an acceptance notice has been collected for a manuscript, the funding request will be taken provided that the to-be OA journal meets the Pilot’s technical requirements on peer-review, licensing and file versions among others. All these details will need to be checked with the journal editors before the request gets approved.
The recommended way to proceed is to wait until the journal is live before submitting a funding request. However, a notification of the manuscript acceptance via email is encouraged in such cases.
The acceptance process for books is often different from the one that's followed for research articles, with a final date of acceptance not being available until the peer-review of the manuscript has been performed. If you have an early-stage agreement with a publisher, the FP7 Post-Grant OA Pilot will collect the data for the FP7 project and the publication and store it in its records (including the estimated final date of acceptance) and keep the funding available for the time when the monograph or edited volume is accepted for publication.
The design of the central system at https://postgrantoapilot.openaire.eu/ was specifically updated to be able to handle these early-stage requests from book authors, editors or publishers.
For some journals the OA publication fees may exceed the funding cap set by the Pilot. In this case, researchers may claim the maximum available funding from the Pilot and consider using other funds to cover the remainder. A specific invoicing procedure will need to be applied in this case, either by having the invoice split between the Pilot (€2,000) and the institution, or by paying for the full APC fee upfront from the institution and issuing a €2,000 reimbursement invoice to OpenAIRE (see an example reimbursement invoice here).
Invoices issued to Athena Research Centre should not bear any VAT charges, so it's very important to always include ARC's VAT number in them: EL999723442.
The first time a funding request arrives for publishing a monograph, edited volume or conference proceedings with a publisher that hasn't been funded before, a list of five questions is sent out to the book author/editor so that they're jointly answered by the author and the publisher. These technical requirements must be met in order for a funding request for a book to be accepted. Besides this, it's always useful to provide a link to any Open Access book that the publisher may have published previously in order to double-check the publishing standards that were applied to it.
OpenAIRE have now signed pre-payment agreements with BioMed Central, BMJ, Copernicus and Wiley on behalf of the EC FP7 Post-Grant Open Access Pilot. These will allow APCs for eligible articles published in any of their fully Open Access journals to be charged to the pre-paid account upon manuscript acceptance. No invoice will then be required anymore in order to get these APCs funded. The 383 eligible journal titles are listed at the bottom of this post.
In order to tell the publishers which manuscripts they should move under the pre-payment accounts, the post-grant pilot needs to collect two identification elements for the submitted manuscripts: the manuscript ID assigned by the publisher and the submission date. These are non-sensible elements that will preserve the confidentiality around the manuscript and its publication process.
Two additional requirements must be met upon submission of a pre-paid funding request: (i) that fewer than the maximum 3 eligible publications have been funded for the specific FP7 project and (ii) that the eligible FP7 project coordinator agrees with funding this specific manuscript on behalf of the project if/when it gets accepted. The first one can be checked by the post-grant pilot team upon submission of the request, and the second one should be verified by the submitter, either by CC-ing in the project PI in the funding request email or by directly checking with the PI before submitting the funding request.
Some publishers share information with us on submitted manuscripts which have acknowledged FP7 projects, but not all of them are able to do it. This is why it's advisable to send us a notification about any submitted manuscript to these journals whose corresponding author would wish to get pre-paid upon acceptance under this post-grant funding initiative.
Issues have been raised by a number of eligible researchers and project coordinators regarding the 'unfairness' of this 2-year post-grant funding initiative because of its randomness in terms of project coverage. This is only a pilot initiative though, and while its implementation could perhaps have been more effective should it have been disseminated and launched at the start of the FP7 framework programme, the 'competitive disadvantages' for certain FP7 projects would still have remained for those whose end-date didn't match the proposed timeschedule for the initiative.
Any comment with regard to the way this pilot has been designed can be included in the recently launched survey for funded authors that will remain open until Dec 16th, 2016. If you are a funded author and you'd wish to contribute your views on the initiative to this survey, please contact the project coordination and we will send you the link.
This FP7 Post-Grant Open Access Pilot is typically asking for a funding request to be submitted upon manuscript acceptance. However, in cases where the final acceptance date may be very close to the limit of the project eligibility time-window it may be possible to submit a funding request a bit earlier so that we'll be able to take the invoice when it's made available upon final manuscript acceptance even if it's a bit beyond
the 2-year deadline for the project eligibility. This should always be checked with the coordination of the initiative at postgrantpilotinfo [at] openaire.eu, and we will always ask for the 'accepted pending minor revisions' notification to be shared with us before agreeing to take a funding request.