Research policy monitoring in the era of Open Science and Big Data - The what (indicators) and the how (infrastructures)

WHEN - May 27-28th, 2019
WHERE - Het Pand, Ghent, Belgium
WHAT - A two day workshop exploring mechanisms for research policy monitoring and indicators: discussing the what 'indicators' and the how: infrastructure. This workshop is in collaboration with Data4Impact, with support of Science Europe.


Research funders across Europe are increasingly mandating Open Science practices for funded research outputs to support open and free access to valuable elements of the scholarly communication life-cycle. From OA to publications and the recent PlanS developments, to the promotion and uptake of coordinated RDM practices, to the more advanced research assessment exercises to understand innovation and societal impact, there is a need for monitoring of research output.

National and EU e-Infrastructures respond to these needs by embedding and developing monitoring tools to provide evidence-based data on policy uptake, costs, and research impact, while at the same time promoting interoperability of information outputs, shareable across networks.

This two-day workshop, co-organised by OpenAIRE and Data4Impact, with support of Science Europe, will explore mechanisms for research policy monitoring and indicators, and how to link these to infrastructure and services. The first day will focus on open science indicators as these emerge from national and EU initiatives, while the second will be a forward thinking exploration for more advanced aspects of indicators for innovation and societal impact.

Other elements addressed in this two-day workshop:

  • Existing ways of monitoring for Open Science – the what and the how
  • Collaboration aspects to achieve a seamless monitoring landscape via open infrastructures
  • Data driven techniques for research assessment and their links to open data

Takeaways will be:

  • A set of priorities of what elements in the research cycle need to be monitored
  • How infrastructures can work together to collectively provide monitoring elements and where to start
  • A deeper understanding of the benefits monitoring tools can bring to the OS lifecycle
  • A glimpse into emerging and future trends for research impact assessment using big (open) data and AI


The programme is provisional and might be subject to change.

May 27 -  Day one: Monitoring and infrastructure for Open Science




 Monitoring for Open Science: the building blocks: THE WHAT


 Introduction to the workshop

 Inge Van Nieuwerburgh -  OpenAIRE


 Keynote speaker – Open Science and monitoring impact

 Marc Vanholsbeeck - Federation Wallonie - Bruxelles, chair ERAC WG Open Science & Innovation


 Indicators for Open Science: Open Science Monitor - Tracking trends for open  access, collaborative and transparent research across countries and disciplines.

 David Osimo - Lisbon Council High level expert group


 RDM: how can we monitor FAIRness and Openness of research data?



 Plan S and the building blocks for monitoring open science

 Stephan Kuster - Secretary General of Science  Europe


 Q&A session



 Monitoring for Research/Open Science: infrastructures: THE HOW Practical implementations


  Research evaluation : the unseized opportunities of the open science era

  Alexis-Michel Mugabushaka - ERC policy analyst


 OPERA project – Open Research Analytics

 Karen Hytteballe Ibanez


 OpenAIRE - monitoring

 Paolo Manghi - OpenAIRE

15:30 - 16:00  Coffee break

 How can we work together’: infra / funders / policy makers


 Panel with: EUA, OpenAIRE, FREYA, Clarivate Analytics, EC and funder

 Panellists will include:

  • Bregt Saenen - EUA
  • Paolo Manghi - OpenAIRE
  • et al. 

 May 28 -  Day 2: Open Science and Big data in support of measuring R&I Indicators






 Opening remarks

  Vilius Stanciauskas - PPMI, Data4Impact





 The problem: what is Data4Impact trying to solve, and  why? Why big data?

 Vilius Stanciauskas - PPMI, Data4Impact

 Presentation of Data4Impact results


 Research outputs

 Haris Papageorgiou - ATHENA RIC, Data4Impact

 Q&A session


 Academic & technological results and impacts

 Omiros Metaxas - ATHENA RIC, Data4Impact, Vilius Stanciauskas - PPMI,  Data4Impact

 Q&A session


 Societal and economic impacts

 Gustaf Nelhans - UoB, Data4Impact, Vilius Stanciauskas - PPMI, Data4Impact,  Iason Demiros - Qualia SA, Data4Impact

 Q&A session




 Group discussions: user feedback and possible ways forward


 Introduction to afternoon session

 Vilius Stanciauskas - PPMI, Data4Impact


 Breakout sessions:

  • Relevance of metrics produced by Data4Impact
  • Utility of the indicators

 Vote on the indicators

 Member from the D4I team will guide the discussions, take notes & collect votes from the participants


 Open Floor Discussion and the results of the breakout session

 Group leads to present the results


 Coffee break



 Panel discussion focusing on:

  • Possibilities and limitations of big data
  • Lessons learned from the use case
  • Transfer of knowledge and methodology to more environments and programmes

 Panellists will include:

  •  Vilius Stanciauskas - PPMI, Data4Impact,
  •  Natalia Manola - OpenAIRE,
  •  Funders & Policymakers from the audience

Practical information


Policy makers, funders, research decision-makers, infrastructure providers, project officers H2020, bibliometrics and scientometrics experts, commercial entities (policy-making consulting companies, publishers, research analytics companies)

You can register for the workshop here:
Where and When

The workshop takes place on Monday the 27th and Tuesday the 28th of May at 'Het Pand', the culture and congress centre of Ghent University.

Het Pand
Onderbergen 1
9000 Ghent
Belgium -

The workshop is free, you can register here:

Recommended Accommodations

Pillows Grand Hotel Reylof
Hoogstraat 36, 9000 Gent
5-minute walk from the venue
Discount: A 10% discount can be obtained, please mention you'll be part of the workshop:' Research policy monitoring'  organized by Ghent University. 

The NH Gent Belfort
Hoogpoort 63, 9000 Gent
10-minute walk from the venue
Discount: A discount price can be obtained by booking through this link NH-Hotels:University of Ghent

Novotel Gent Centrum
Hoogpoort 52
10-minute walk from the venue

The Ibis Gent Centrum Opera Hotel
Nederkouter 24, 9000 Gent
10-minute walk from the venue


For information and questions, contact info[at]  


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