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For Data Providers

Data-Providers-IconWhy and how to make your repository compatible with OpenAIRE.

1 - What can I do to ensure and improve OpenAIRE compatibility?

Carefully analyse the proper version of the OpenAIRE guidelines, especially the metadata and vocabulary application profile, OAI-PMH usage instructions and available examples, and search for useful info about OpenAIRE compatibility improvements for your software repository platform.

Your repository should be registered in OpenDOAR. If needed, you can request an update of the name of your repository, supported languages, OAI-BaseURL, administrative contact email. Using the OpenAIRE validator service you can update the OpenAIRE guidelines compatibility level and information about the OAI-BaseURl and OAI-Sets OpenAIRE should harvest from.

For more comprehensive support, please access the recordings and slides from the last webinars on OpenAIRE compatibility for repository platforms:

  • Proprietary platforms: slides
  • EPrints platforms: slides
  • DSpace platforms: slides (access also to the slides on the OR2014 conference workshop).

2 - What if my repository is not OpenAIRE compliant?

This means that the publications deposited in the repository will not be 'harvested' automatically through the OpenAIRE portal, limiting the visibility of your project and access to the services OpenAIRE offers.  

The OpenAIRE portal is designed to measure compliance with the EC's and ERC's Open Acces policies and pilots. When as a project you are required to comply with these conditions, OpenAIRE is there to make the reporting easy. While non-compliant repositories are still being indexed through the OpenAIRE system, the visibility and accuracy of project files and publication metadata can be less. 

3 - Do I need to adapt my repository?

OpenAIRE has issued guidelines for data provider managers (https://guidelines.openaire.eu) to ensure compatibility on the levels of metadata and transfer protocol with the OpenAIRE aggregation services.
By following the guidelines Open Access content, content resulting from funded projects and links between publications, datasets, software and other research output can be identified in a standardised way.

The OpenAIRE Guide for Repository Managers (https://www.openaire.eu/openaire-guide-for-repository-managers) outlines the steps that are necessary to comply, to get registered and to get aggregated and indexed in OpenAIRE.


4 - What are the OpenAIRE Guidelines?

The OpenAIRE Guidelines are simple metadata specifications for repositories that need to be OpenAIRE compliant. After complying to the OpenAIRE guidelines, the repository will become the single entry point for researchers that want to deposit FP7 and H2020 publications.

The OpenAIRE guidelines are backward compatible, i.e. the older guidelines versions are still supported. The different versions/compatibility levels are explained here: https://www.openaire.eu/openaire-guidelines-update-for-data-providers.

5 - How do I make my repository OpenAIRE-compliant?

The OpenAIRE Guidelines for repository managers give an overview of the requirements in order to make your repository compliant.

6 - Are there any standard repository software that are OpenAIRE compliant ?

Yes, at the moment major repository applications like DSpace, EPrints are OpenAIRE compliant, as are a number of national and local systems. Moreover the Open Journal Systems, used by thousands of journals around the world, is OpenAIRE compliant.

7 - What do I need to do before registering my repository as OpenAIRE compliant?

Please make sure you have an ec_fundedresources set and that it contains at least one record. If unsure, please contact the OpenAIRE Helpdesk.

8 - I have an non-empty ec_fundedresources record but the validation still fails.

Please make sure that you have set up correctly your ListIdentifiers and GetRecord verbs for your ec_fundedresources records. If unsure, please contact the OpenAIRE Helpdesk.

9 - My repository is not shown in the validator's OpenDOAR list or is not part of OpenDOAR. What can I do?

For the time being, only OpenDOAR repositories may register in OpenAIRE. If your repository is in OpenDOAR but is not shown in the validator's list, please contact us through the OpenAIRE Helpdesk.

10 - What is OAI-PMH?

OAI-PMH (Open Archives Initiative’s Protocol for Metadata Harvesting OAI-PMH) is a set of rules and methods that standardize the access to the content of repositories. The OpenAIRE Guidelines builds on OAI-PMH v.2.0

11 - How can I find directions and recommendations on setting up a repository?

The Confederation of Open Access Repositories (COAR) put together some relevant resources on this topic.
In particular, we suggest you take a look at the presentation "Open access repository: How to set it up in 22 steps" by Iryna Kuchma.

12 - How often is an OpenAIRE compliant repository harvested?

The standard frequency for metadata harvesting is weekly. Once harvested, the records have to be indexed to appear on OpenAIRE’s portal.
A new index is published about every 2-3 weeks. The index preparation takes some time as the metadata records are de-duplicated and enriched.

A timetable of the past and planned index-updates can be viewed at: https://www.openaire.eu/aggregation-and-content-provision-workflows