New Open Call Timeline 2020

The agenda of the Open Innovation call of OpenAIRE-Advance is the following:

Date / Activity
[05.11.2019] Open Market Consultation
[12.11.2019] Open Call publication
[12.12.2019] Deadline for submission of tenders for the framework agreement and phase 1
[16.12.2019] Opening of phase 1 tenders
[10.01.2020] Tenderers notified of decision on awarding contracts
[26.02.2020] Signing of framework agreements and phase 1 specific contracts
Implementation of phase 1
[26.02.2020] Start of phase 1
[17.04.2020] Submission of phase 1 final milestone(s)/final report/deliverable(s)
[21.04.2020] Phase 1 contractors notified as to whether they have completed this phase satisfactorily and successfully - End of phase 1
Second tender procedure (call-off for phase 2)
[22.04.2020] Launch call-off for phase 2 (only offers from contractors that successfully completed phase 1 are eligible)
[12.05.2020] Deadline for submitting phase 2 tenders
[13.05.2020] Opening of phase 2 tenders
[20.05.2020] Tenderers notified of decision on awarding phase 2 contracts
[20.05.2020] Signing of phase 2 specific contracts
Implementation phase 2
[27.07.2020] Start of phase 2
[03.11.2020] Submission of phase 2 final milestone(s)/final report/deliverable(s)
[27.11.2020] Phase 2 contractors notified as to whether they have completed this phase satisfactorily and successfully - End of phase 2
Third tender procedure (call-off for phase 3)
[04.11.2020] Launch call-off for phase 3
[12.11.2020] Deadline for submitting phase 3 tenders
[13.11.2020] Opening of phase 3 tenders
[27.11.2020] Tenderers notified of decision to award phase 3 contracts
[30.11.2020] Signing of phase 3 specific contracts
Implementation phase 3
[01.12.2020] Start of phase 3
[15.01.2021] Testing of services/products developed during phase 3 on the test/beta OpenAIRE platform instance
[20.01.2021] Feedback from phase 3 supervisor/monitoring team on field-testing of the products/services
[01.02.2021] Final demonstration of products/services developed during phase 3
[05.02.2021] Submission of phase 3 final milestone(s)/final report/ deliverable(s)
[19.02..2021] Phase 3 contractors notified as to whether they have completed this phase satisfactorily and successfully – End of phase 3
[28.02.2021] Publication of results and conclusions on the OPENAIRE project website

Open Call Terms Conditions and Disclaimer

Rules and Conditions for OpenAIRE Open Call

All submissions should respect and fulfill the proposal submission process and requirements and noted in Annexes.

OpenAIRE reserves the right to change the terms and conditions of the open call at any time. Applicants will be noted. Decisions made by the Procurer regarding the interpretation of these terms and conditions and the awarding decisions are binding and final. The evaluation committee acts in good faith in granting the awards, and reserves the right not to grant awards.

Eligibility criteria

Participation in the tendering procedure is openon equal terms to all types of operatorsEU member states and associated countries[1]

Tenders may be submitted by a single entity or in collaboration with others. The latter can involve either submitting a joint tender or subcontracting (only up to 30% of total R&D can be subcontracted, more information below), or a combination of the 2 approaches. Teams should assign a person as a lead tenderer (contact point) and will be considered as the administrative contact responsible for communication. A signed agreement by all members of the team is required for the assignment of the lead tender.

Proposals must be submitted in English.

Applicant's cannot be associated to OpenAIRE partners, i.e. work for a partner of have other contractual relationship with them.

Requirements

Applicants must apply by filling in all documents (Annexes) available online on the OpenAIRE portal.

A consultation team from OpenAIRE will be available to answer any inquiries on different kind of matters. 

OpenAIRE will respond only to the lead tender, via OpenAIRE moodle, email, Skype/GoToMeeting. 

Applicants are the only responsible for the content and nature of their submission to the OpenAIRE open call. No rights can be derived from suggestions and instructions provided by OpenAIRE.

Applicants are the only responsible for ensuring that no legal obligations, no rules of public order of decency and no rights of third parties are violated, according to the laws of the countries involved. They must also ensure that their submission results in no unlawful act and/or in no damage to others.

Teams will indemnify OpenAIRE from any and all costs and damages that could result from infringing their legal obligations.

OpenAIRE shall not be liable in the event of loss of submitted proposals namely due to network interruptions. In case of any failures of the OpenARE system or website, applicants will have to contact the OpenAIRE team.

OpenAIRE shall not consider late submission proposals as valid.

Once the tender is submitted, the applicant will receive the notification about the proposal registration.

The evaluation process is carried out following the evaluation criteria described in the relevant documents.

Confidentiality

The information which has been specifically designated as "confidential" by applicants shall remain confidential.

Intellectual property

The ownership of the IP rights arising from the tender shall belong to the applicant(s). The results of the projects selected and funded by OpenAIRE are owned by the party that generates them, unless otherwise agreed. The party has the obligation to grant a non-exlusive license to OpenAIRE over the use, distribution, communication and further developement of the service. Moreover, all source code and accompanied documentation on a public free repository (i.e. GitHub, Gitlab, OpenAIRE, etc) under a free open source software licence.

 OpenAIRE reserves the right to use the projects selected and funded for publicity and promotion of the project via different media channels. The winning teams should cooperate with OpenAIRE on publicity and communication and act as ambassadors for the infrastructure services. 

Data protection

Personal data of the applicants shall be collected and processed only for the purpose of participation in the Open call by the OpenAIRE team which takes all appropriate measures for the safety of applicants data and respond to all the requests regarding data subjects rights.

Applicants acknowledge that providing their personal data in the Annexes is mandatory in order to participate in the open call.

Applicants allow OpenAIRE to disclose their name, as provided in the corresponding application form, in any form or by any means, for promotional purposes.

Personal data shall be kept, under the scope of this program, until its completion after which they will be erased.

Should there be any queries concerning the processing of personal data, these shall be addressed to OpenAIRE team.

 

[1] https://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/hi/3cpart/h2020-hi-list-ac_en.pdf

Open Innovation Call - FAQs

  1. In the rules of the call, it is stated that the applications must be submitted online. Is there a place to submit the application on the website, or shall we just send it through?

    Applications have to be submitted by e-mail at: openaire[at]corallia.org in PDF form accompanied with the related Annexes of the Open Call.

  2. Is it necessary to submit all the Annexes together with the 10 pages application form or are there to be submitted later?

    Each Application has to be followed by the Annexes that concern each team. Not all the Annexes are related to the profile of the participants. Thus, each applicant has to choose carefully the Annexes that will accompany its Application.

  3. Our company is currently in the process of being registered. Shall we apply as a team of natural persons or as a company in the process of registration?

    Each Applicant/team has to deposit its Application by taking into consideration the legal status of their team the closing day of the Tender.

  4. How do I submit my application?

    Applications shall be submitted by e-mail at together with all the necessary documents (Annexes) related to the profile of the Applicant.

  5. Is there a recorded version of the Open Consultation Market Debate?

    Yes, interested applicants may find a recorded version of the discussions:

  1. Online session
  2. Next Generation Repositories
  3. Services and OpenAIRE Graph

   6. Where I can find the document entitled Economic offer in order to sign it?

The economic offer can be described at the Annex 5b.

   7. Is the pen signature sufficient or do we need to sign the PDF also digitally?

The pen signature is sufficient.

   8. The mail for the submission of the application has to contain one single zip archive with the pdfs or the applicant needs to attach every single doc to the mail?

The applicant may choose what is more convenient to him/her. Both ways are acceptable.

   9. What does it mean that “OpenAIRE will allocate a total budget of €360,000 to successful project proposals”?

It means that OpenAIRE has a total budget equal up to 360.000,00 € which will be allocated through this Open Call for Tenders to successful applicants.

  10. A winning team can be awarded up to 60.000 euros?

Yes. Each applicant can submit a Proposal for being funded for up to 60.000,00 € maximum. Thus, a Proposal may not exceed this amount for completing all the 3 Phases. An applicant can, however, apply for a grant less than 60 K.

*Tenders may be submitted by a single entity or in collaboration with others. The latter can involve either submitting a joint tender or subcontracting) - please, see par. 3.1 of the Open Call for Tenders.

  11. Which is the meaning of the phrase "Contractors are notified as to whether they have completed this phase satisfactorily and successfully."?

This section is explicitly explained in the section 5.5 of the Open Call for Tenders. Successful applicants will be evaluated at the end of each Phase of the Open Call. More in particular:

Satisfactory completion in each of the phases does not mean successful completion. A Phase of the Open Call could, for instance, be satisfactorily completed even if it concludes that the innovation is not feasible. 

The assessment will consider the efforts made by contractors to take into account the feedback from the supervisor or the monitoring team.

Where the assessment committee judges the completion of deliverables or milestones to be unsatisfactory, the possible consequences are at a first place, reduce or withdrawal of the payment for that phase and at a second level (in case no remedies take place by the contractor) termination of the contract.

Eligibility for participation in the next phase will be subject to successful completion of the current phase.

Note: There is a difference between satisfactory completion (requirement for payment) and successful completion (prerequisite for passing from one phase to the next).

   12. Shall we budget to pay for the VAT out of our winnings?

According to the Open Call for Tenders (section 4.3),  the fixed total price is stated as being “Delivery Duty Paid” (DDP) for all deliverables, exclusive of import duties and VAT. The price furthermore includes all costs relative to the Contractor’s obligations.

Note: All contractors will be paid by the procurer (centralized payments) thus it will be the VAT regime of the procurer that applies. 

In other words, if an applicant is subject to VAT, it has to include it in the price that he/she will declare. If not, the applicant does not have to do it.

 *We suggest you to check whether the VAT regime applies for you in the provision of services within the EU.

13. Eligibility criteria

Applicant's cannot be associated to OpenAIRE partners, i.e. work for a partner of have other contractual relationship with them.
a. Does it mean the proposal would be rejected if the applicant aims to set up a consortium with one or more OpenAIRE partners?
b. Is a MoU between the applicant and OpenAIRE an exclusion criterion?
Any and all, contractual or not, relations, connections, affiliations, dependencies, agreements etc. with any OpenAIRE party should be disclosed and substantiated by the applicants in order to be assessed on grounds of conflict of interest. No preliminary assessment can be provided at this stage, given that such authority falls within the scope of the pertinent committee and Athena RC Board of Directors.

14. Would the OpenAIRE-Advance team consider given an extension for the submission of proposals?

Regarding the prolongation of the deadline, we strongly advise you to proceed to the submission by taking into consideration the initial deadline issued by the Open Call: 12.12.2019 – 17h00 CET.
Potential extension will be considered at the end of the deadline.

15. Is the inclusion of more detailed metadata (the abstracts for projects) on the roadmap for Openaire, they currently don’t appear to be in the api. If so, is there a timeline for this inclusion?

There are abstracts for H2020 and a few other funders. For FP7 we will have them, but priority is low, so we do not have a date. Abstracts are not visible via the index but they are available in the data.

 16. We are a research lab, and we do not plan commercial exploitation. So we would provide the project outcome to OpenAIRE for maintenance free of charge. What should we write in this case to Business Plan and Business model canvas sections?

Please, consult the page 25 of the Open Call: Tenderers that do not comply with the selection criteria will be excluded. Part of the selection criteria is the completion of the Business Model Canvas.
The fact that you would like to provide the project outcome free of charge does not mean that it would not be valuable to the users. Thus, we recommend you to mention in the relevant section which would be the value for the OpenAIRE community and to what it is consisted of.

17. Template of Annex 5a doesn't provide a section to fill in with responsible data, signature and stamp. Annex 4 and 5b do have such sections. Does this mean that Annex 5a doesn't have to be signed?

Annex 5a doesn’t have to be signed. However, applicants have to submit it in a PDF form.

Open Innovation in OpenAIRE: a programme with Open Challenges and exciting opportunities for Stakeholders

A programme with open challenges and exciting opportunities for stakeholders.

OpenAIRE is happy to announce its programme for Open Innovation!

OpenAIRE is looking for dynamic innovators to create fresh new business ideas! The objective of the Open Innovation Programme is to attract new stakeholders to address three identified challenges in OpenAIRE collaboratively:

  1. Next Generation Repositories
  2. Build value-added data products for OpenAIRE
  3. Enhance the current services of OpenAIRE

3 challenges for newsletter

The Open Innovation Programme envisages to form an innovation ecosystem with would-be-entrepreneurs, startups and SMEs, closely related to OpenAIRE and to publish an open call to fund developments in the Challenges mentioned above. The key areas for innovation identified in OpenAIRE are repository and publishing platforms, OpenAIRE services, and value-added services based on OpenAIRE data/content.

Successful applicants will have the chance to receive funding up to 60.000 euros.

What are the next steps?

OpenAIRE experts will be available for online Challenge Debates and Training Sessions to explain thoroughly to potential applicants the identified challenges and how the OpenAIRE platform, services and infrastructure work.

The Debates and Training will be held in May, from 7-15th. Register for the Debates here!

Stay tuned for the official release! The full agenda of the programme will be announced with the launch of the Open Innovation call.

All information and detailed explanations on the Open Innovation Programme are available on the OpenAIRE portal.

Who can join

Eligibility criteria

Participation in the tendering procedure is open on equal terms to all types of operators EU member states and associated countries[1] . 

Tenders may be submitted by a single entity or in collaboration with others. The latter can involve either submitting a joint tender or subcontracting (only up to 30% of total R&D can be subcontracted, more information below), or a combination of the 2 approaches. Teams should assign a person as a lead tenderer (contact point) and will be considered as the administrative contact responsible for communication. A signed agreement by all members of the team is required for the assignment of the lead tender.

Proposals must be submitted in English.

Applicant's cannot be associated to OpenAIRE partners, i.e. work for a partner of have other contractual relationship with them.

[1] https://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/hi/3cpart/h2020-hi-list-ac_en.pdf

Why to join

You can unlock knowledge to more communities and researchers, SMEs, public service actors, and improve OpenAIRE services. Therefore, you enhance the FAIRNESS principles of Open Science and the overall impact of OpenAIRE.

Winners of the open call will be awarded up to 60.000 euros excluding VAT, so that they can implement the integration of their software into OpenAIRE infrastructure.

Additionally, you will gain recognition among Research Infrastructures and EC for your contribution to European Open Science Cloud, as OpenAIRE is a core RI in the EOSC ecosystem.
OpenAIRE
flag black white lowOpenAIRE-Advance receives
funding from the European 
Union's Horizon 2020 Research and
Innovation programme under Grant
Agreement No. 777541.
  Unless otherwise indicated, all materials created by OpenAIRE are licenced under CC ATTRIBUTION 4.0 INTERNATIONAL LICENSE.
OpenAIRE uses cookies in order to function properly. By using the OpenAIRE portal you accept our use of cookies.