Guides for OpenAIRE Services

PROVIDE - How to validate and register your data source

Learn how to validate and register your repository, journal or aggregator in OpenAIRE

  • What it is

    OpenAIRE PROVIDE - Content Provider Dashboard - is a one-stop-shop web service where data providers (repository, data archive, journal, aggregator, CRIS system) interact with OpenAIRE. It provides the front-end access to many of OpenAIRE’s backend services.

    To register your data source in OpenAIRE, first you need to test their compatibility to the OpenAIRE guidelines, using the Validator service. If validation succeeds the data source can be registered for regular aggregation and indexing in OpenAIRE.

    The Validator service performs validation checks on both the quality of implementation of the OAI-PMH protocol and the conformance of the metadata to the specific schemas. It is a rule based system which also provides an admin panel that allows its users to easily configure the individual validation rules and sets of rules, that implement the guidelines.

    OpenAIRE uses it to validate all its registered content providers (literature repositories, OA publishers, data repositories/archives, aggregators, CRIS systems) to the OpenAIRE guidelines.

  • What it does

    The OpenAIRE Validator service allows to test your repository’s compatibility with the OpenAIRE Guidelines.

    If validation succeeds the data source can be registered for regular aggregation and indexing in OpenAIRE.

    OpenAIRE allows for registration of:

    • Institutional and thematic repositories registered in OpenDOAR,
    • Research data repositories registered in re3data,
    • Individual e-Journals,
    • CRIS registered in DRIS from EUROCRIS,
    • Aggregators, and
    • Publishers.
  • How can I use it?

    The Validator service is available through the OpenAIRE PROVIDE dashboad, so the user needs to have an OpenAIRE account to access it. Logging into the PROVIDE dashboard, the user will have access to the Validator and Registration services, accessible through the top left menu as shown in the image.

    PROVIDE top left menu

    The Validator service includes two main steps to perform the aggregation and indexing of your datasource in OpenAIRE:

    1. Validation
    2. Registration

    1st: Validate your datasource
    Test the compatibility of your data source (repository, journal or aggregator) to the OpenAIRE guidelines.

    2nd: Register your datasource
    Register your data source in OpenAIRE.


    To perform the validation of your data source, follow these steps:

    1. Go to the Validator service
      1. Login to the PROVIDE dashboard
      2. Go to the top left menu and select: Validator > Validate
      3. Select the type of your data source
    PROVIDE validate your datasource
    1. Select datasource
      Select from the list, or enter the base OAI URL of your data source.
      The repository’s/journal’s published sets are exposed in a later stage and you may select one for the compatibility tests.

    2. Select guidelines
      You may apply two types of compatibility tests on your repository:
      - Content: specific to the content/format of the dc fields
      - Usage: specific to the implementation of OAI-PMH
      You may select from a predifined set of rules (OpenAIRE for Literature Repositories, OpenAIRE for Data Archives) or customize them according to your needs.

    3. Select parameters
      You may define an upper limit on the number of records tested. This is highly recommended for first time users, or when re-checking after the implementation of automated changes.
      Select one of the repository's/journal's exposed sets.
      You may also group your results by a specific field. This is quite useful when validating an aggregator and you know in advance which is the field that distinguished among data sources.

    4. Finish
      Finish the compatibility test and wait for the results by email or check the Validation History menu.


    Before you start the registration, please verify the following information:

    For Literature repositories: Make sure your repository is already registered in OpenDOAR, the authoritative directory of institutional and thematic OA repositories.
    For Data repositories: Make sure your data repository is registered in Re3Data, the global registry of research data repositories from different academic disciplines.
    For OA Journals and Aggregators: Make sure that your data source is compatible with the OpenAIRE Literature Guidelines.

    To perform the registration of your data source, follow these steps:

    1. Go to the Register functionality
      1. Login to the PROVIDE dashboard
      2. Go to the top left menu and select: Register
    1. Select the type of your data source

    PROVIDE register your datasource

    1. Fill in the form wih the requested information, according to your data source type, as follows:
    1. for Literature repositories and Data repositories
      PROVIDE registration repository
      1. Select from the list, the repository you want to register,
      2. Register the basic information of your repository,
      3. Register the base OAI-PMH URL of your repository as well the desired compatibility level with the OpenAIRE Guidelines,
      4. Finish the registration.

    2. for Open Access Journals and AggregatorsPROVIDE registration journal aggregator
      1. Register the basic information of your data source,
      2. Register the base OAI-PMH URL of your data source as well the desired compatibility level with the OpenAIRE Guidelines,
      3. Finish the registration.

    Once you have finished the registration of your data source, the information will be validated by the OpenAIRE Aggregation team, who will contact you if further information is needed. After this process and if validation succeeds, your data source will join the OpenAIRE infrastructure and their content will be regularly aggregated and indexed to contribute to the OpenAIRE Research Graph.

  • Training materials

Content Providers Community Calls

Are you a content provider? Got questions? Come and Learn more! OpenAIRE is running a series of regular online community calls targeting all OpenAIRE content providers managers.

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OpenAIRE has received funding from the European Union's Horizon 2020 Research and Innovation programme under Grant Agreements No. 777541 and 101017452 (see all).

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